Wedding Coordination and Planning Packages

Full Service Package

Initial complimentary consultation
First organizational meeting to discuss ceremony and reception options, design and/or theme, and budget specifications
Determine level of formality (Formal, Informal, Casual) and assist in selection, purchase, and wording of invitations and all applicable enclosures
Additional meetings throughout the planning process to discuss and confirm event details (to be conducted in Events by Design offices or via telephone)
Interview, negotiate with, and reserve vendors as selected by client(s)
Design event decor/layout/logistics/timing
Establish budget and vendor payment plan
Advice and assistance throughout entire wedding planning process
Review all contracts to confirm services, fees, and cancellation clauses
Final confirmation meeting with clients one week prior to wedding to finalize details
Final confirmation with all vendors one week prior to event
Recommendations/book Bridal Luncheon, rehearsal dinner or other pre ceremony event
Create and distribute detailed schedules for wedding day
Oversee ceremony décor set-up
Manage (or assist) in timing of ceremony (if service not provided by facility)
Coordinate rehearsal, ceremony, and reception, as needed
Minimum two-person event coordination
One coordinator to ensure correct set-up of ceremony site; distribution of flowers to wedding party and appropriate family members
One coordinator to offer personal assistance to Bride and Groom
Emergency Bridal Kit present at all times
Oversee cocktail reception and dining room area décor set-up
Assist guests in finding seating arrangements
Manage timing of all necessary and traditional events, as requested
Work with photographers and entertainers to insure all reception events occur on a timely basis and all required photos or videos are taken without interfering with services provided by photographers and entertainers
Confirm all wedding items such as cake knife and server, toasting glasses, gifts, etc. are provided to responsible individuals as designated for return to the bride and groom
Confirm all vendors are paid in full or as specified by contracts prior to conclusion of event

Documents custom designed especially for Events by Design clients

Expense Budget Calculator to easily maintain budget
Payment Calculator to easily maintain an accounting ledger of vendor payments
Guest List Chart to systematically organize where your guests will be seated
Rehearsal and Wedding Day Timeline (managed by your Coordinator) to distribute to vendors, bridal party and appropriate family

coordination

Planning Essentials

Initial complimentary consultation
First organizational meeting to discuss ceremony and reception options, design and/or theme, and budget specifications
Determine level of formality (Formal, Informal, Casual) and assist in selection, purchase, and wording of invitations and all applicable enclosures
Assist in design, details and layout of the event
Work with florist to design all florals pertaining to the event
Additional meetings throughout the planning process to discuss and confirm event details (to be conducted in Events by Design offices or via telephone)
Advice and assistance throughout entire wedding planning process
Review all contracts to confirm services, fees, and cancellation clauses
Final confirmation meeting with clients one week prior to wedding to finalize details
Final confirmation with all vendors one week prior to event
Rehearsal dinner arrangement assistance
Create and distribute detailed schedules for wedding day
Oversee ceremony décor set-up
Manage (or assist) in timing of ceremony (if service not provided by facility)
Coordinate rehearsal, ceremony, and reception, as needed
Minimum two-person event coordination
One coordinator to ensure correct set-up of ceremony site; distribution of flowers to wedding party and appropriate family members
One coordinator to offer personal assistance to Bride and Groom
Emergency Bridal Kit present at all times
Oversee cocktail reception and dining room area décor set-up
Assist guests in finding seating arrangements
Manage timing of all necessary and traditional events, as requested
Work with photographers and entertainers to insure all reception events occur on a timely basis and all required photos or videos are taken without interfering with services provided by photographers and entertainers
Confirm all wedding items such as cake knife and server, toasting glasses, gifts, etc. are provided to responsible individuals as designated for return to the bride and groom
Confirm all vendors are paid in full or as specified by contracts prior to conclusion of event

Documents custom designed especially for Events by Design clients

Expense Budget Calculator to easily maintain budget
Payment Calculator to easily maintain an accounting ledger of vendor payments
Guest List Chart to systematically organize where your guests will be seated
Rehearsal and Wedding Day Timeline (managed by your Coordinator) to distribute to vendors, bridal party and appropriate family

***Client will handle booking all vendors (setting appointments and negotiating

contracts) but will be provided with a list of our preferred vendors.

Day of Essentials

Initial complimentary consultation
Brainstorm Session (Brainstorm design, layout, and provide client with all information and resources to successfully plan the wedding)
Provide client with Events by Design Preferred Vendor List
Unlimited advice throughout the planning process (via phone and email)
3-4 update meetings throughout the planning process
Invitations and tickets to exclusive bridal events in San Diego, Orange County and, LA

Documents custom designed especially for EBD clients

Expense Budget Calculator to easily maintain budget
Payment Calculator to easily maintain an accounting ledger of vendor payments
Guest List Chart to systematically organize guest seating
Rehearsal and Wedding Day Timeline (managed by your Coordinator) to distribute to vendors, bridal party and appropriate family

1-4 Weeks Prior to Wedding Day

· Final confirmation meeting four weeks prior to wedding to finalize details
· Coordinate arrival and set up time for all vendors
· Distribute timeline to vendors, bridal party and appropriate family
· Final confirmation with all vendors one week prior to event

Rehearsal Day

Coordinate and direct rehearsal (with officiant)
Answer any questions
Give final reminders/direction

Wedding Day

Ceremony

Ensure correct set-up of ceremony site; distribution of flowers to wedding party and appropriate family members
Ensure arrival and set up of all vendors
Ensure set up of sign in book, cake knife, toasting glasses, favors, place cards, table cards, photographs and any other designated décor items
Manage timing of ceremony and direct wedding party appropriately
Personal assistance to Bride and Groom
Emergency Bridal Kit present at all times
Direct bride and groom’s personal items and/or gifts from ceremony to reception site

Cocktail

Direct guests to cocktail area
Oversee cocktail reception and dining room site décor’ set up by site staff

Reception

Oversee reception set up and décor
Set items such as place cards, table cards, favors, cake knife, toasting glasses, etc.
Review schedule with Banquet Captain and MC
Ensure transfer of ceremony flowers to reception
Greeting and directing guests to their seats
Direct the Grand entrance of the bridal party
Manage timing of all necessary and traditional events (toasts, first dance, father/daughter, cake cutting)
Work with photographers and entertainers to insure all reception events occur on a timely basis and all required photos or videos are taken
Confirm all wedding items such as cake knife and server, toasting glasses, gifts, etc. are provided to responsible individuals as designated for return to the bride and groom
Assist in distribution of floral centerpieces to appropriate guests, if so designated, as gifts from the bride and groom
Assist family, friends and guests with questions, directions, etc.
Confirm all vendors are paid in full or as specified by contracts prior to conclusion of event and appropriate gratuities are distributed

Al a Carte Services (additional cost)

Pre and Post wedding day events
Bridal Luncheon, Bachelor and Bachelorette parties
Hotel accommodations and sightseeing recommendations for out-of-town guests
Point-of-contact for guests with respect to hotel accommodations, sightseeing, etc.
Distribution of gift baskets to guests hotel and decoration of honeymoon suite

View samples of our work at our galleries – Click here

Meet our Designers and Coordinators

Complimentary Wedding Coordination Quote

Click Here for more information or to schedule your complimentary wedding consultation with a Design and Coordination Specialist.